Planning and execution are key to a successful meeting of the board. Keeping the board on track to ensure a productive and efficient discussion, while limiting time spent on non-board topics, is essential. It might seem like a daunting task but with a little planning and a following up, you can have an excellent board meeting for the company.
Start on time to establish the tone and show that you are respectful of your fellow board members’ time. Especially when beginning a virtual meeting, it is important to begin at the right time and adhere to your timetable. This will help you ensure that you have enough participants for quorum. Quorum is the minimum number necessary to conduct business at the meeting.
Start the meeting by an order of the meeting Calling to order is a way to ensure that everyone is on the same page and ready to begin the meeting. Typically, this is done by the board secretary and includes calling the names of each board member to see who is present. This determines if you’ve got a quorum and whether or not the meeting can proceed as planned.
The state of the union. This is a http://boardmanagers.net/implementing-an-ai-software-to-manage-company-secretarial-duties great way to begin the meeting and will help frame the discussions that follow. The C-level executives or the CEO must provide information on the present state of the company, including any issues and opportunities for growth that have emerged since the last board meeting.
Allow time for new topics: It’s a good idea to reserve a few minutes at the end of the agenda to discuss any new or ad hoc issues that arise during the meeting. This is a great method of ensuring that all important topics get the attention they require and that all relevant information is included in the minutes of the board meeting.